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Island County > Clerk's Office > Electronic FAX Filing

ISLAND COUNTY SUPERIOR COURT ELECTRONIC-FAX FILING INSTRUCTIONS


Documents may be filed by fax with Island County Superior Court under the following terms and conditions, in accordance with GR 17, Washington Rules of Court.

An electronic fax copy shall constitute an original for all court purposes.  Do not mail original document to the Clerk for filing.  We do not conform copies of electronically faxed filings.

APPROVED FOR ELECTRONIC FAXING:  All documents, EXCEPT new Domestic Violence, Anti-Harassment case filings, and Wills, will be accepted by this service.  See the Civil Protection Order link for directions for filing Domestic Violence and/or Anti-Harassment cases.  Regarding Wills, the Clerk's office must have the original Will filed with the office.

Electronic Faxes must be completely received by 4:00 p.m. or it will be file stamped on the next business day.  

STEP 1: Download the electronically fillable PDF form, E-FAX FILING COVER SHEET FORM 2-1-2023.pdf. This form can be filled out on your computer.

STEP 2: Fill in the Filer information: 

Select the current date. 

If this is a new case select the box for "Yes".

     * Download the appropriate Case Information Cover Sheet for your new case.

          * CIVIL Case Cover Sheet Superior Court.pdf

          * DOMESTIC - FAMILY Case Cover Sheet Superior Court.pdf

          * PROBATE MENTAL HEALTH Case Cover Sheet for Odyssey.pdf

     * FILL OUT COMPLETELY

     * INCLUDE WITH YOUR E-FAX FILING

     *** Your E-Fax filing will be rejected without this fully completed Case Information form.

If this is an existing case select the box for "No" and enter the appropriate cause number in the next field (example 23-2-00000-15). 

Fill in the Case Caption (for example, "John Doe vs Jane Doe" or "State of Washington vs John Smith").

Fill in all of the appropriate contact information.

STEP 3: Filing description:

"ELECTRONIC FAX FILING CHARGE" is auto-filled in.

"Working Copies to Judge" – If you want the Clerk's office to print and provide working copies to the Judge you will use the total page count from the Document List below at $0.25 per page and place that amount in the corresponding space.

"Presentation Fee" – If you are including proposed orders in your filing and you will not be present in the courtroom for your hearing; include the fee of $30.00 in the corresponding space for the Clerk to present your order(s).

"Requesting Letter" – If you are requesting Letters (for example, Letters of Guardianship or Letters of Testamentary) you can include the fee of $5.00 per letter in the corresponding space and pick up the letter(s) the day after your case is heard.

"Select one" menu.  Select an item from this dropdown menu for your filing.  If there is a fee associated with that menu item place that fee in the corresponding space.  Following this step, your fees for this filing should be auto-calculated and totaled. 

STEP 4: Document List: 

List each document you are filing, one document per line.  Place the number of pages for each document in the corresponding space next to that document.   The form should calculate the total number of pages of all of your documents.

STEP 5: PAYMENT: 

You will make your payment by credit or debit card through nCourt at www.islandsuperiorcourtpay.com.  Use the case number or the case caption so the Clerk's office can correlate your payment to your filing.

STEP 6: Fax your documents to (360) 678-7997: The Clerk's office is receiving your documents digitally into a fax server so you can use any computer or smart phone fax application or a stand-alone fax machine to send your documents.

You must fax the E-FAX Filing Coversheet form with your document. Faxes are limited to 20 MegaBytes in size. If your fax is larger than 20 MegaBytes it will not be received by our fax server. If necessary, separate your filing into multiple filings; please be aware that separate fees apply and you will need to use a separate E-FAX Filing Coversheet with each fax filing. 

Fax filing documents will be processed similar as documents over the counter, however, documents and payments must be received (completely) no later than 4:00 PM or they will be docketed the next business day. Please make sure your documents are sent in a timely manner.


Important filing note:  Due to the process we must use to digitally file stamp your document(s), both your filing and your payment must be (completely) received no later than 4:00 PM.  If it is not received by this deadline it will be stamped the following business day.

 

Any questions or concerns can be directed to the Clerk's office at (360) 679-7359.