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Island County > Clerk's Office
Clerk's Office

Island County Clerk's Office Court Clerk: Debra Van Pelt

Welcome

The County Clerk is an elected position. The position is provided by the Washington State Constitution with specific and special mandated duties assigned by statute and court rules.

The position of County Clerk is best characterized as the record keeping and financial officer of the Superior Court.  Your clerk ensures the separation of powers among the three branches of government, Executive, Judicial, and Legislative by preserving the integrity of the judiciary.  

How we accomplish this purpose:

  • Being independent of the judicial branch, Your Clerk protects the judiciary from the appearance of impropriety or unfairness in the setting of cases, implementation of order, or investment of funds.
  • The Clerk is located in the Executive Branch of government and provides the avenue for external oversight of the judiciary without legislative or executive branch interference with its actions, integrity or independence.
  • As an independent elected official, the Clerk preserves for the public unrestrained access to a fair, accurate and independently established record of the opinions, decisions and judgements of the Court.

We believe that the people of Island County deserve efficient, effective performance and responsible management of public dollars.  We strive to treat every individual who comes to our counter with dignity and respect.  We are here to serve.


Office Hours:  Our window is available from 8:00 am to 4:30 pm, Monday through Friday.  If you have any questions, do not hesitate to call us at (360) 679-7359.

Filings will be accepted at our window in the box provided

Filings can also be made through the mail at: 

Island County Clerk 

PO Box 5000

Coupeville, WA  98239.  

If you would like conformed copies returned to you, please enclose a self-addressed stamped envelope.

Filings can also be submitted electronically via fax.  See the Electronic Fax Filing link for directions.

Copies of filing and/or orders are normally available through Odyssey within 48 hours.  You may also request them through the Clerk's office or at www.clerkepass.com or digitalarchives.wa.gov

REMINDER

If parties are submitting proposed orders for Judge's signature and are not present for the hearing or for Ex Parte calendar, a $30.00 presentation fee is required.

This fee can be paid online through NCOURT (www.islandsuperiorcourtpay.com). 

PAYMENT information (NCOURT):
     • www.islandsuperiorcourtpay.com
     • Please indicate the case number or case name (i.e. 20-3-00001-15 and/or SMITH VS SMITH).


Courtroom:  Please see Superior Court Emergency Order 2022-03

A clerk is present at all hearings to record the proceedings and process pleadings.  Copies of orders are normally available in Odyssey within 48 hours.  You can also obtain copies of pleadings at www.clerkepass.com or digitalarchives.wa.gov.  Filings are uploaded to Washington State Digital Archives every Friday morning and includes all filings for the previous week.

HOW TO APPEAR AT YOUR HEARING TELEPHONICALLY

     · Call the Clerk's office the day before your hearing to verify which Judge is hearing your case.

     · Call in using the phone number and meeting ID listed below at least 5 minutes prior to your scheduled appearance.

Judge Christon C Skinner, Department 1

Phone Number:                 1-669-800-5335

Meeting ID:                       465 458 6641 (Updated 4/1/2022)

 

Judge Carolyn Cliff, Department 2

Phone Number:                 1-669-800-5335

Meeting ID:                       464 171 8264 (Updated 10/14/2021)


Wednesday Domestic Violence / Protection Order Calendar

Phone Number:                 1-669-800-5335

Contact Island County Superior Court Admin for the Meeting ID

     · Please remain silent on the line until your case is called.


LFO Payments:  LFO payments will be accepted at the Clerk's front counter.  We do NOT accept personal checks. We do accept cash, cashier's checks and money orders. 

You may also make your payments online at www.islandsuperiorcourtpay.com or with a mailed money order or cashier's check payable to the Island County Clerk.

Protection Orders: If you need to file a protection order and have access to a computer, please visit www.courts.wa.gov for the correct forms for a DVPO, VAPO, SAPO or anti-harassment order.  Once the documents have been filled out you must drop them off at the Clerk's Office.  Call the clerk's office for further instructions.  (360) 679-7359.  We snail mail forms to you upon request.  We will also have packets available in the Law & Justice Center at the Clerk's Office.  CADA is a resource that may be helpful.  Call them at (360) 675-7057. Please Note:  ALL PROTECTION ORDERS REQUIRE A LAW ENFORCEMENT INFORMATION SHEET. Look for "WPF All Cases 01.0400 LEIS."


Judge's working copies will need to be sent to Court Administration. Please contact them about the accepted process and/or if you have questions (360-679-7361).

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Electronic Fax filing (E-Fax filing) is now available in Island County Superior Court

Parties appearing in Island County Superior Court now have a convenient, environmentally-friendly new filing option: E-filing.

Island County Superior Court Clerk’s office expects to transition from the third party vendor (E-Filing.com) electronic filing application to an internally managed electronic fax to digital server capability no later than April 10, 2022.  See “Electronic FAX Filing” for directions and required coversheet.

This service allows Superior Court case documents to be filed online 24 hours a day, 7 days a week. Documents received after 4:00 PM will be stamped as received the following business day.

Benefits of Electronic Fax Filing:

·        Convenience of filing documents any time and from any location with a fax application and/or internet access

·        Significant reduction in the risk of loss or damage to physical documents

·        Lower paper, postage, and delivery costs

·        Environmental stewardship – less paper usage



Your Clerk

 

Conta​ct Us

Location:
Law and Justice Center
Mailing Address:

Office Hours:

 

8:00 am to Noon: 1:00 pm to 3:00pm