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1. Does the recording department supply blank documents or notary services?

We cannot provide forms or notarize signatures as this constitutes "legal advice," The auditor and staff are prohibited by statute from providing legal advice. Documents must be presented for recording as they are intended for public record.

2. Does the recording department have birth and death certificates?

Original birth and death records after 1907 are maintained by the Regional Health District, Vital Statistics Office at 360-678-7351. There are only a few original records beginning with 1891 through 1907 available in the recording department.

3. Where do I obtain information regarding divorce records or annulments?

Please contact the Clerks Office at 360-679-7359, option 6, for information regarding these items.

4. Are wills recorded for public records?

Wills can be recorded for public record, but it is not advised. To probate a will, contact the Clerks Office at 360-679-7359, option 6.

5. What kinds of documents are recorded in the recording department?

The recording office records Real Estate documents, liens, military discharges, maps and surveys. Copies of these documents are available for a fee. We also issue marriage licenses and county business licenses. For information regarding city business licenses, contact the city in which your business will be located. For state business licenses, call 360-664-1400.

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1. Where are the official ballot drop boxes located?

Official Island County Drop Boxes:

• Island County Elections Office - 400 N. Main St., Coupeville (outside)
• Island County Elections Office - 400 N. Main St., Coupeville (in lobby)
• Trinity Lutheran Church - 18341 SR 525, Freeland
• Ken's Korner Shopping Center - 4141 SR 525, Clinton
• Camano Island - 121 N. East Camano Drive, Camano Island
• Oak Harbor City Hall - 865 S.E. Barrington Dr., Oak Harbor
• Langley - Post Office (front patio), 115 2nd St., Langley

2. When are the drop boxes open?

• The Official Drop Boxes open no later than 18 days before Election Day.  This is the same timeframe ballots are mailed.
• Only the drop boxes located in the districts on the ballot will be open during an election.
• Official Ballot Drop Boxes close promptly at 8:00 p.m. on Election Day.

3. Am I allowed to put campaign materials near an Official Ballot Drop Box.

• No.  During the voting period (18 days before an election through the close of the election), no "electioneering" is permitted within 25 feet of a ballot drop box.  RCW 29A.84.510
• Electioneering is also prohibited within 100 feet of any ballot counting center.  RCW 29A.84.510

4. What if I'm away from Island County on Election Day? How do I drop off my ballot?

• Voted ballots can be deposited in any official drop box in Washington state.
• The county where you deposit the ballot will forward the ballot to the county where you are registered.

5. How secure are the drop boxes?

The ballot drop boxes are composed of high grade materials, and secured with locks and numbered seals.

6. Who empties the drop boxes?

Teams of two employees of the Auditor's Department empty the drop boxes.

7. How often are the drop boxes emptied?

• The ballot drop boxes are emptied numerous times during each election cycle.
• For security reasons, the schedule for the emptying of the drop boxes is not made public.

8. What happens to the ballots when the drop boxes are emptied?

• The seals on the drop box are checked and logged.
• The ballots are removed from the drop box and put into a transport container.
• Numbered seals are used to close and secure the transport container.
• A log is kept of all of the seals used in the process.
• The ballots are transported to the Elections Office/Ballot Counting Center.
• When the ballots arrive at the counting center, the seals on the containers are verified and the containers are open.
• The ballots are counted and placed into trays for processing.

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1. Who can view ballots being processed? Are there witnesses while ballots are being counted to ensure there is no bias?

• The public is welcome to view all elections work.
• The Republican and Democratic parties are requested to provide official observers for each election.
• Campaign members and candidates are welcome to observe as well.

2. How does the elections department process my ballot securely?

• Ballots entering the Counting Center are secured at all times.
• Seals and logs are used to track the security of ballots, equipment and access to areas.
• Reconciliations are completed multiple times throughout the day in order to verify that all ballots received are accounted for.
• The processing of ballots is completed in the full view of any observers present.
• Ballots are processed by teams of two workers at all times.

3. How do you know that the ballot comes from me?

• The signature on the outer return envelope of your voted ballot is verified against the signature in your voter registration record.  If you registered electronically or through the Motor Voter system, the signature is most likely the one on your WA Driver's License/ID card.
• If you forget to sign your ballot or the signature is not a match to the signature on file, we will send you a letter requesting you to correct the signature issue on your ballot allowing us to process and count your ballot. 
• If your signature can be verified, you are credited for voting.  This credit prevents any other ballot being accepted and ensures that only one ballot from each voter is counted.

4. How are my votes kept private?

• The outer return envelope, which identifies you, is separated from the inner security sleeve which contains your voted ballot. Once separated, the ballot cannot be traced back to you.
• When the team has removed the outer envelopes from all of the security sleeves in a tray of ballots, the outer envelopes are set aside and the ballots are then removed from the sleeves.
• Vote choices on your ballot are secret.  No record may be created or maintained that identifies how individual voters marked their ballot.

5. Why do vote totals change and races "flip" in the days following the election?

Washington State accepts ballots postmarked on or before Election Day, rather than the date the ballots are received.  As more ballots are received and processed, race results can change. This is normal and well within ranges of statistical probability. Additionally, under Same Day Registration, voters may continue to register and vote up until 8:00pm on Election Day.

6. How do we know that the ballot tabulation systems are secure?

Tabulation equipment is certified by the Washington Secretary of State and the Federal Election Assistance Commission.  This equipment is never connected to the internet or any network; and provides records for each election.

7. How do I know my vote choices are counted accurately?

• All ballot systems in Washington are required to go through a testing process to verify that ballots are tabulated as marked.  These tests include both pre-marked test decks as well as random batch audits.
• Ballots are processed by teams of two workers using digital scanners to accurately record ballots as marked.

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1. I got a confirmation card in the mail. Why?

The National Voter Registration Act and Washington State Law both require counties to take steps to verify voter addresses.  

Confirmation cards are sent to voters to confirm their information if:

• A piece of mail is returned by the postal service as undeliverable
• A piece of mail is forwarded by the postal service to an address out of the county
• A notice is received by the Elections Office from a state or federal agency, stating that the voter's address has changed

2. What happened to my voter registration? Why am I no longer registered?

It is still there, but it is "inactive".  Because of a notification we received from USPS or a state agency, we must verify your information in order to continue to send your ballots.

3. What do I do with the card?

• Complete the information, sign and return the postage prepaid card.
• If your card shows that you are still living in Island County, your address is updated and your registration is reactivated and ballots will be mailed to the updated address.
• If your card shows that you have moved to another Washington County, we will send the card to the new county and they will transfer your registration to their county.
• If you mark that you have moved out of state, your registration will be cancelled.

Don't forget to sign the card!  We can't update your registration without your signature.

4. What happens if I don't return the card or update my address online?

If a voter is inactive and does not update their information or return the card, after two consecutive federal general elections, their voter registration is cancelled, as required by federal and state law.

5. How do I know the card is really from Island County Elections?

Ensure the 2-part card has a return address of:  Island County Elections, PO Box 1410, Coupeville WA 98239-1410.  Official Island County Elections mail comes from and returns to this address.

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1. How can I register to vote?

• Online – Register at www.VoteWA.gov if you have a WA driver's license or id card.  (This must be completed no later than 8 days before the election.)
• By Mail, email or fax – Complete and return this form.  (In order for this form to be processed, it must be received no later than 8 days before the election.)
• In Person – This may be done in an Elections Office or other designated location during business hours through Election Day.  On Election Day, you may register at the Elections Office in Coupeville from 8:00 a.m. to 8:00 p.m.

2. How do I know if I'm registered to vote?

Voter registration can be confirmed online at www.VoteWA.gov or by contacting the Elections Office.

3. Do I have to wait until I'm 18 years old to register?

• No.  In Washington, you may register as a "Future Voter" when you are 16 years old.
• Your registration will be contained in the system but will not be activated until you are 18 years old.

4. Are voter registration records accurate?

• The Office of the Secretary of State works with the Department of Licensing, the Social Security Administration, Department of Health and the Department of Corrections to receive updated information.
• Washington State is a member of ERIC (Electronic Records Information Center) which compares voter registrations and motor vehicle license data across 30 states.
• The most important resource of registration information is the voter.  Make sure your registration is up to date by visiting www.VoteWA.gov

5. I have moved, now what?

• If your new address is in Washington State, you can update your registration by any of the methods above.
• If your new address is not in Washington State, you can cancel your registration by completing this form.
• Voters cannot update their WA State Voter Registration using the US Postal Service address change forms.

6. Do I need to register by party?

Washington voters do not register by party.

7. What is the registration deadline?

• Voter registrations by mail, email, fax, online and motor voter must be received by an elections official no later than 8 days before an election in order to vote in that election.
• In person registration is the only option to register beginning 8 days prior to Election and may be completed up to 8:00 p.m. on the date of the election.

8. I'm a military member or dependent, how do I register and vote?

Information regarding voting for military members and dependents is available at:  www.fvap.gov.

9. I am a U.S. citizen and I live outside of the country, how do I register and vote?

Information regarding voting for overseas registrants is available at:  www.fvap.gov.

10. I'm a college student, how do I register and vote?

• Register online at www.VoteWA.gov or by using a hardcopy WA State Voter Registration form.  For your protection, we urge voters not to register online at social media sites.
• Which address to use – You can use either your hometown address or the address where you live at school.  Your choice depends on where you claim your legal residency.
• If you keep your hometown address for residency – You can use your hometown address as your residential address and your school address as your mailing address.  If your school address will change between years, use the school address as a temporary mailing address and remember to update at the end of each school year.

11. Can I use a PO Box as an address for voter registration?

• No.  State and Federal law require that your registration is based on your physical address.  The address where you physically live must be included in your registration.
• You may use a PO Box as your mailing address.

12. I don't have a traditional address, how do I register and vote?

• You can register to vote in the county in which you live in WA State.  Voter registration forms are available at libraries and County Election Offices.
• Register by providing a place where you spend most of your time as your residential address; you can list another place where you can receive mail as your mailing address.
• Voters must fill out the residential address line on a voter registration form so that we can assign their voting precinct.  This address can be a park, intersection, or another place listed on a map.
• Voters must also provide a mailing address to which their ballot can be mailed.  The mailing address can be the address of a friend or relative, the address of a shelter or center where you can receive mail, or it can be General Delivery at a post office.
• Ballots can be returned by USPS mail, no stamp required, or ballots can be dropped in any Official County Ballot Drop Box, no postage required.

13. I have a conviction. How can I find out if my voting rights have been restored?

• You maintain the right to vote with a misdemeanor conviction, or a conviction in juvenile court, even if you are still in jail.
• Citizens with felony convictions have their right to vote restored automatically as long as you are not currently serving a sentence of total confinement in prison.
• If you were convicted of a felony in another state or in federal court, your right to vote is restored automatically, provided you are not currently incarcerated for that felony.
• Once your rights are restored, you must register in order to vote.  If you were registered before your conviction, you must re-register.  You do not need a certificate of discharge to register to vote.

14. Are voter registration records public record?

• Yes.  Under Washington law, voter registration records are public record for use in political purposes.
• RCW 29A.08.710 states that specific information in the voter registration records must be provided upon request. The public information consists of: name, address, jurisdiction, gender, date of birth, vote record, date of registration and registration number.
• No other items in the in the voter records are public information (i.e. signatures, phone number, email, driver's license number, etc.)
• Exemptions to the public record include persons under the age of 18 years and participants in the Washington State Address Confidentiality Program.

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1. Where is my polling place?

Washington is a vote by mail state; there are no traditional polling places.  Ballots are mailed to the voter's residence or mailing address; this allows voters approximately two weeks to vote and return ballots.

2. How do I get a ballot?

• Ballots are mailed to the address on file for all active Washington State registered voters.  Ballots are mailed no later than 18 days prior to Election Day. Allow 3-5 days for postal delivery of ballots.
• Members of the military, overseas voters, "Snowbirds", students, etc. are encouraged to go online to ensure the Elections Office has their most current mailing address.
• Military/dependent/overseas voters are currently eligible to receive ballots by email.

3. Can I vote online?

Online voting is not available in WA.  Voters may go online to obtain and print a ballot, but there is no way to cast a vote online.

 

4. When will I get a ballot?

• Military and overseas voters' ballots are mailed not later than 45 days before an election.
• Standard ballots are mailed not later than 18 days before an election.

5. Why did I receive two ballots?

• You may receive an updated ballot because your residential address or name changed after the initial ballot mailing. This can happen when you interact with the Department of Licensing for drivers' licensing services or if you go online to update your voter information after the ballots have been printed/mailed.
• If you receive two ballots, please open both packets. One should have an insert indicating that it is a "Replacement/Reissued Ballot." Please vote and return the replacement/reissued ballot. It has the correct races and precinct information for your new address.
• If you vote the initial ballot and return it, the elections office will simply hold it and wait to see if you vote the other ballot. If the replacement ballot isn't received, your initial ballot will be counted.
• Only one ballot will be counted.  The other ballot will be suspended.

6. Why did my 17-year-old get a ballot?

• A "Primary Only Voter" is a 17-year-old, who will be 18 years old on or before the November General Election.
• In Washington, registered Primary Only Voters may vote in the Primary Election for offices on the General Election ballot.
• The ballots issued to Primary Only Voters contain only the eligible offices.
• Primary Only Voters are not permitted to vote on any contest where the final decision is made in the Primary Election (i.e. propositions, PCO races, etc.).
• Ballots issued to Primary Only Voters will contain only the office in which they are eligible to vote.

7. How do I return my ballot?

• By Mail – Ballots may be returned, postage pre-paid through the US Postal Service.
• By Drop Box – Ballots can be returned to any official ballot drop box in Washington State.  Ballots deposited in other counties' drop boxes are forwarded to the county where the voter is registered.
• Military/dependent/overseas voters may return their voted ballots electronically.

8. Are there accessible voting options?

• An Accessible Voting Unit is available in the Auditor's Elections Office, 400 N Main St., Coupeville, during regular business hours 8:00am-4:30pm for the 18 days prior to Election Day, and 8:00am to 8:00 pm on Election Day.
• Assistance is available upon request.

9. How can I get a replacement ballot?

• Online – Log into www.VoteWA.gov.  Once you are logged in, click on the "Online Ballot" link under the "My Ballot" header and follow the prompts to print your ballot and mailing packet.  Only one ballot per voter is counted for each election.
• By Mail – Contact the Elections Office by email at elections@islandcountywa.gov to request a replacement ballot be sent to you.  Be sure to include your resident address and mailing address, if different.
• When you are issued a replacement ballot, your original ballot will be suspended to ensure that only one ballot per voter is counted.

10. What if I will be away during an election?

• Seasonal Resident – Update your seasonal address with our office.  Email us the first and last days you'll receive mail at your address away and we will send your ballot to that address each year between the dates you specify.
• Out of town and can't receive mail – You can access a ballot online at www.VoteWA.gov.   All you will need is access to the internet and a printer to print your ballot and return it to our office.
• Leaving town and can't receive your ballot by mail or email – If you know you'll be out of town and can't receive mail or email 90 days before an election, contact us and we can issue a special absentee ballot to you.

11. What is the deadline for turning in my ballot?

• All WA State Elections end promptly at 8:00pm on Election Day.
• Ballot Drop boxes – Drop boxes close promptly at 8:00 pm on Election Day
• Postal Mail – Ballots must be postmarked no later than Election Day.  Voters are encouraged to vote early.  The USPS recommends voters return their ballots via mail a week before Election Day.  Voters mailing within less than a week of Election Day should note mailbox collection times, or use an official ballot drop box.
• If mailing on Election Day, take your ballot inside, have the date hand stamped by the postal employee.  Ballots placed in USPS boxes after the last pick up of the day will be postmarked the next day and will be late.

12. How can I tell if you got my ballot?

Voters can go online to www.VoteWA.gov. Log in by providing the requested information, click on the link "Ballot Status" under the "My Ballot" header.  When we receive your ballot, your status will show as "Received".

13. How can I tell if my ballot was counted?

Voters can go online to www.VoteWA.gov. Log in by providing the requested information, click on the link "Ballot Status".  When we have verified your signature and processed your ballot for counting, your status will show as "Accepted".

14. I got a letter saying there were questions about my signature, now what?

• The letter will explain the issue:  missing signature or a signature that does not match your voter registration.
• There is a form on the back of the letter for you to sign and return to correct the problem so your ballot can be counted.
• The letter explains that our office must receive the signed form prior to certification of the election and gives you the deadline for returning the signed form.  We advise voters to sign and return the letter right away.

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1. What type of appeals may be brought before the board?

The Board's jurisdiction involves appeals of Assessor determinations including:

• Change in real and personal property values* [RCW 84.48.010]
• Denials of senior citizen/disabled persons exemptions [RCW 84.36.385]
• Denials of home improvement exemptions [RCW 84.36.400]
• Decisions regarding historic property exemption [RCW 84.26.130]
• Forest land classification determinations [RCW 84.33]
• Current use designation determinations [RCW 84.34]
• Destroyed property determinations [RCW 84.70.010]
• Claims for either real or personal property tax exemptions [RCW 84.36.010]

*There is no provision in state law to directly appeal the amount of your property taxes.

2. How do I appeal?

File an original, completed petition form with the Clerk of the Board. Submit separate petitions for each parcel. There is no charge for filing an appeal. A petition form is available on the BOE web page, by calling 360-679-7379 or by email BOE@islandcountywa.gov.

3. When must I appeal?

Petitions must be received by the Clerk of the Board on or before July 1 of the assessment year* or within 30 calendar days after the date of the Value Change Notice (or other notice of determination) - whichever date is later (WAC 458-14-056(2)). If submitted by mail, petitions must be postmarked by the post office no later than the filing deadline (WAC 458-14-056(4)).

*Assessment year is the year before the tax is due. It is shown on the Value Change Notice. Under very limited conditions, late petitions or appeals for previous assessment years may be accepted (WAC 458-14-056; 458-14-127).

4. What information is required to file an appeal?

The Board cannot consider incomplete petitions. A complete, separate petition for each parcel must include the following information:

• Assessor's parcel number
• Taxpayer name and address
• Taxpayer's representative, if applicable (must include power of attorney)
• Property description to include property address, parcel size, zoning, and general building information
• Value as listed by the Assessor
• Your opinion of the value
• Specific reasons why you believe the Assessor's value does not reflect the true and fair market value of your property. Your petition must include sufficient information or statements to apprise the Board and the Assessor of the reasons why you believe the Assessor's determination is incorrect. Matters unrelated to market value such as assessment comparisons of other properties, percentage of value increases, personal hardship, amount of tax, etc., cannot be considered (WAC 458-14-056(5))
• Taxpayer's signature and date
• A copy of the Assessor's Value Change Notice or other determination notice

5. What types of evidence should I provide?

Remember, the issue before the Board is the market value of your property. Accordingly, you will need to furnish clear, cogent, and convincing evidence that demonstrates that the Assessor's valuation exceeds your property's fair market value. State law requires the Assessor to value all taxable property at 100% of its true and fair market value in money, according to the highest and best use of the property. Market value is the amount of money that a willing and unobligated buyer is willing to pay a willing and unobligated seller.
 
 Successful forms of evidence include:

• Comparable sales and/or sales of the subject property
• Contractor estimates of costs to repair building or land defects
• Letters or documents from government agencies and/or experts regarding development limitations
• Deeds describing easements that impact value
• Independent appraisals
• Photographs of features or conditions you believe diminish your property's market value
• Maps showing proximity to high traffic areas, access limitations, etc.

When gathering evidence and formulating arguments, it is important to keep in mind that, by law, the Assessor is presumed to be correct. The burden of proof is on you to show that the Assessor's determination is incorrect. Evidence must be "clear, cogent, and convincing" (WAC 458-14-046(4)).

6. Why should I include comparable sales and how do I find them?

Sales of the subject property and/or comparable properties are the foundation of our state's market value standard. Accordingly, comparable sales typically provide the best indicators of market value [RCW 84.40.030]. This is particularly true for residential properties. The best comparables are sales located in your neighborhood, with similar land and improvement features, which sold close to the valuation date at issue (before and not after). The Assessor's website, realtors, and title companies may be resources. A typical comparison or appraisal will have three or more comparable sales.

7. What is meant by the valuation date?

According to state law, the Assessor must base assessed valuations as of Jan. 1 of each assessment year. For example, if you are appealing a 2023 assessment year valuation, for taxes payable in 2024, the assessment date is Jan. 1, 2023. From a market value standpoint, the board gives sales occurring closest to this date the most weight (WAC 458-14-087(3)).

8. What if there are no sales comparable to my property?

Comparable properties do not have to exactly match your property. Look for sales that are most similar, note their differences, and identify superior and inferior property features. This comparison process should enable you to determine whether your property would sell for more than or less than the price paid for each selected sale, leading you to a market value estimate.

9. What if I don't have time to gather all the evidence by the petition deadline?

For the purposes of filing a timely appeal, as long as your petition includes sufficient information or statements to apprise the Board and the Assessor of the reasons why you believe the Assessor's determination is incorrect, it is not necessary to include all the evidence you intend to use at your hearing. It is recommended that you provide the evidence you will use as early as possible. Additional evidence may be submitted up to twenty-one business days before your hearing (WAC 458-14-056(5)).

10. When will I have a hearing?

The scheduling of your hearing will depend on the volume of appeals and the timing of your petition filing. All scheduling is done by the Clerk of The Board. An Assessor's representative will review your petition and may contact you at your daytime phone number to discuss a stipulation outside of your appeal. Additionally, you may initiate contact with the Assessor's representative at the number listed on your "Assessor's Notice of Real Property Value Change" form to discuss the determined value.

If you can reach agreement on the true and fair value of the property, you will be offered a Stipulated Agreement form to sign that establishes the new value and withdraws the petition. In this case, you will not have a board hearing. However, if you cannot come to an agreement with the Assessor's representative, then you will be scheduled for a hearing before the Board. You will be notified by mail of your hearing date approximately 50 days in advance. The time between filing your appeal and the scheduled hearing may take between 5 and 7 months.

11. What can I expect at the hearing?

The hearing is an informal review where property owners may represent themselves without having to pay someone to argue their case. You will have the opportunity to give oral testimony and review your previously submitted arguments and evidence. During some board hearings, an Assessor's representative may also give testimony and review the material previously submitted to you and the board. Each party will have the opportunity to rebut the other party's arguments and evidence. Board members may also question either you and/or the Assessor's representative.

12. May I submit additional information at the hearing?

Documentary evidence (comparable sales, appraisals, contractor estimates, pictures, site plans, maps, etc.) must be submitted to the Board at least 21 business days before the hearing. Narrative testimony or videos used to clarify your previously submitted evidence may be presented during the hearing.

13. When will I receive a decision?

Decisions are typically mailed within 14 days of the hearing.

14. What if I am not satisfied with the Board's decision?

Either the appellant or the Assessor may appeal the Board's decision to the State Board of Tax Appeals. An appeal must be filed with the State Board of Tax Appeals within 30 calendar days of the mailing date of our board's decision. Appeal forms are available on the Island County BOE or State Board of Tax Appeals websites.

15. What if my taxes are due before I have a hearing or receive a decision?

It is important to pay your taxes by the deadline in order to avoid interest and penalties.

16. If the board decreases the value of my property, how will that affect my taxes?

If the Board decreases your property value, the Assessor's records will be adjusted, and the Treasurer's office will either send a revised tax statement if the decision occurs before October 31 of the tax year or issue a refund if your full year's taxes have already been paid (WAC 458-14-116(3)). This process may take a few months to complete.

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1. What is the Disaster Mitigation Act of 2000?

The federal Disaster Mitigation Act (DMA) of 2000 (Public Law 106-390), commonly known as the 2000 Stafford Act amendments, was approved by Congress on October 10, 2000. This act required state and local governments to develop hazard mitigation plans as a condition for federal grant assistance. Among other things, this legislation reinforces the importance of pre-disaster infrastructure mitigation planning to reduce disaster losses nationwide. DMA 2000 is aimed primarily at the control and streamlining of the administration of federal disaster relief and programs to promote mitigation activities. Prior to 2000, federal legislation provided funding for disaster relief, recovery, and some hazard mitigation planning. The DMA improves upon the planning process by emphasizing the importance of communities planning for disasters before they occur.

2. What is a Local Hazard Mitigation Plan?

A Local Hazard mitigation Plan is prepared by local governments in response to the Disaster Mitigation Act of 2000 (Public Law 106-390). Local governments as defined by the Disaster Mitigation Act include special purpose districts such as fire, hospital, water, sewer and school districts. These plans act as a keyway to federal funding afforded under the Robert T. Stafford Act. These plans meet statutory requirements that include:

-- Organizing resources -- Assessing Risk -- Engaging the public -- Identifying Goals and Objectives -- Identifying actions -- Developing plan maintenance and implementation strategies

3. Who is involved?

The Disaster Mitigation Act of 2000 has defined a “local government” as:

Any county, municipality, city, town, public authority, school district, special district, intrastate district, council of governments (regardless of whether the council of governments is incorporated as a nonprofit corporation under State law), regional or interstate government entity, or agency or instrumentality of a local government; any Indian tribe or authorized tribal organization, or Alaska Native village or organization; and any rural community, unincorporated town or village, or other public entity.

Any local government wishing to pursue funding afforded under FEMA Hazard Mitigation Grant Programs must have an approved hazard mitigation plan in order to be eligible to apply for these funds.

4. What is meant by hazard mitigation?

Hazard mitigation is defined as any sustained action taken to permanently eliminate or reduce long-term risks to human life and property from natural hazards. Sustained action means an action that is long term in its impact. This is an essential component of emergency management, along with preparedness, protection, response and recovery. Disasters can have significant impacts on communities. They can destroy or damage life, property infrastructure, local economies, and the environment.

5. What hazards will the mitigation plan address?

At a minimum, the plan must address the natural hazards of concern that could impact the County planning area.  It may also include a select number of technological or human caused hazards. It should also be noted that there are many secondary hazards that are directly attributable to these primary hazards that will also be addressed by the plan as part of the analysis of the primary hazard of concern.

6. Will Global Warming/Climate Change be addressed in the Multi-Hazard Mitigation Plan?

Yes. While climate change will not be viewed as a stand alone hazard in this plan, there will be detailed discussions of the potential impact of climate change on those applicable hazards of concern.

7. Does the State of Washington have a State Multi-Hazard Mitigation Plan?

Yes. The State of Washington is also required to respond to the Disaster Mitigation Act of 2000 by developing a plan. In fact, if the state does not have a plan, no local governments within the state are eligible for any of the grant programs normally available as a result of developing a HMP. By law, the local plans are to be consistent with the recommendations of the state plan. The State of Washington actually has an Enhanced Plan, which means that we receive increased funding amounts after a disaster. 

8. As a citizen, how does this effort affect me?

As a citizen within a participating jurisdiction, you will be able to reap the benefits of the risk reduction actions identified by your local government. Sometimes these can be a direct impact to your property in the form of reduced insurance premiums and reduced risk if you live in a high hazard area. Most of the time, these benefits are secondary. By reducing risk exposure, your local government does not have to expend as many resources on preparedness, response or recovery from the impacts of natural hazards.

9. How will it affect my community?

By participating in this planning effort and adopting the updated plan, your community will be eligible to pursue funding under any of the five (5) FEMA hazard mitigation grant programs. These programs provide millions of dollars worth of grant funding annually for risk reduction measures identified in these plans. It should be noted that not all eligible local governments within the Island County planning area may wish to participate in this planning effort. You are encouraged to contact your community officials to determine your community’s eligibility under these programs. Additionally, if your community participates in FEMA’s Community Rating System (CRS) program, this plan may have direct impact on reducing the cost of flood insurance within your community. 

10. What is the Community Rating System?

The National Flood Insurance Program's (NFIP) Community Rating System (CRS) is a voluntary incentive program that recognizes and encourages community floodplain management activities that exceed the minimum NFIP requirements. As a result, flood insurance premium rates are discounted to reflect the reduced flood risk resulting from the community actions meeting the three goals of the CRS: 1. Reduce flood losses; 2. Facilitate accurate insurance rating, and 3. Promote the awareness of flood insurance. For CRS participating communities, flood insurance premium rates are discounted in increments of 5%; i.e., a Class 1 community would receive a 45% premium discount, while a Class 9 community would receive a 5% discount (a Class 10 is not participating in the CRS and receives no discount). The CRS classes for local communities are based on 18 creditable activities, organized under four categories: 1. Public Information; 2. Mapping and Regulations; 3. Flood Damage Reduction, and

4. Flood Preparedness.

11. What if my jurisdiction is not a part of the Hazard Mitigation planning process?

If your community is not covered by a local hazard mitigation plan, they have two options: 

• Option #1- They can link to the Island County Multi- Hazard Mitigation Plan by following the “linkage” procedures included in the plan once complete. It should be noted that this linkage will have to occur once this initial plan update process is completed.
• Option #2- Prepare a single jurisdiction plan that meets the Code of Federal Regulation requirements for that jurisdiction.

12. Why should I get involved?

The law specifies that this be an “open public process” where the public is given the opportunity to provide comment on all phases of the plan’s development. The reason that this is important is that it is the average citizen that is most severely impacted by the impacts of natural hazards. When these events occur, homes are damaged, functionality of critical facilities is interrupted, services are interrupted, and the economy is impacted; all having a direct impact on the citizen. The principal goal of this plan is to reduce risk. The large majority of the risk exposure within the County is privately held property. It is not possible to identify and implement risk reduction strategies without the support of the property owners targeted by these strategies. Therefore, there must be public support for these initiatives in order for there to be any successful implementation of the recommendations of this plan. 

13. What can I do to support this process?

Participate! When you see a notice for a public meeting, make an attempt to attend at least one meeting. When you see an article in the paper about this plan, read it. If you get mailed a questionnaire, please complete it. Review the website periodically to obtain an update on the process. And most importantly, spread the word. Tell your friends, family, and neighbors about this process. This plan is very important to the health and welfare of the citizens of Island County. If you don’t understand something, or want to provide input, contact Island County Emergency Management for more information.

14. Does it cost me or my jurisdiction anything to produce this plan?

Seventy five percent of the cost associated with the preparation of this plan is being provided by a FEMA Hazard Mitigation Planning grant. The remaining 25% of the cost is an “in-kind” contribution from the planning team and the planning partners this plan will cover. “In-kind” contribution means non-monetary contributions such as: staff time, facilities, printing cost, etc.

15. Where are the hazards in my area?

By law, this planning effort must map the extent and location of all hazards of concern utilizing the best available data and science. This planning effort has identified various natural hazards that have the potential to impact the planning area. These maps are currently being produced and/or updated as part of this planning process. As these maps become available, they will be presented to the public via various mediums, including the County’s website.

16. Where can I get more information about public meeting dates?

As public meeting dates are established they will be advertised to the public by posting to the Hazard Mitigation Plan website (under the Hazard Mitigation Tab). The County may also elect to disseminate a press release to all media outlets discussing public meeting purposes and dates. Additionally, each planning partner will be asked to get the word out on meetings utilizing whatever means they have available within their jurisdiction.

17. When will the plan be finished? And… will it be available to the public?

It is anticipated that this plan update process will take 12 to 18 months to complete, at which time it will be submitted to Washington State Emergency Management Division and FEMA for their review and approval. This schedule is contingent upon many factors that can impact schedule and timeline. The timeline for submittal will be continuously updated throughout the process as planning milestones are completed.  Once the first draft is completed, it will be available for public review and comment prior to the plan being finalized and submitted to FEMA.

18. How can I get a copy of the Multi-Hazard Mitigation plan once it is finished??

Once the draft plan is assembled and is considered to be ready for public review and comment, it will be posted to the Hazard Mitigation Plan website. Once it reaches this point, the County may issue a press release advising citizens that the plan is ready for review and comment. 

19. Who can I contact for answers to my questions?

Eric Brooks, Deputy Emergency Management Director Island County Department of Emergency Management

360-240-5572 

or

Beverly O’Dea, Plan Consultant Bridgeview Consulting, LLC/Tetra Tech, Inc.

253-301-1330 

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1. How does Drug Court work?

Drug Court is for people charged with non-violent felonies whose drug addiction or dependency was a factor in the commission of their crimes. Participants must admit to the truth of all the evidence against them, in exchange for a two-year pre-trial treatment program. The treatment includes many restrictions on participants' daily activities, certified drug treatment and weekly drug testing, and close monitoring by a Drug Court judge. 

A successful participant could get the charges against him or her dismissed at the conclusion of the program. 

Failure to meet the program goals will result in termination, and automatic conviction and sentence to jail on the original charges.

2. What does a drug court participant have to do while in Drug Court?

Drug Court participants must comply with numerous restrictions, as well as actively make progress in treating their addictions. At a minimum, participants must attend Drug Court every other week, they must obtain treatment according to a treatment plan prepared by a certified drug dependency treatment provider. Drug Court participants must participate in self-help groups, like Narcotics Anonymous. Drug Court participants must take random drug tests at least once a week. Participants, of course, must remain clean and sober, avoid contact with known drug users, and obey all laws. For all terms and conditions, review the Drug Court Procedures Manual, and the forms on our drug court page. 

3. Who determines who is eligible for Drug Court?

When a defendant asks to be considered for Drug Court, the prosecutor does initial screening for prospective participants. If the prosecutor determines the defendant is eligible for Drug Court, the entire Drug Court team will evaluate the defendant. 

4. Who is on the Drug Court Team?

The Drug Court team consists of the Drug Court Judge, Drug Court Prosecutor and Defense Attorney, and the Drug Court coordinator. 

5. How long does Drug Court last?

Minimum term for Adult Drug Court is two years. Minimum term for Juvenile Drug Court is one year. Depending on a person's progress, the term could be extended.

6. How much does Drug Court cost?

There is a $500 administrative fee that all participants must pay in Adult Drug Court. There is no fee for Juvenile Drug Court.  In addition, Drug Court participants must pay full restitution to the victim of the crime with which they are charged. 

7. What if a participant can't afford to pay for the treatment?

There is a state-supported fund called the Criminal Justice Drug Treatment Account that will help pay for treatment costs, even if the participant needs to have in-patient treatment.It may cover all costs of treatment. A participant's private insurance may also cover treatment costs. 

8. Can people charged with violent crimes or sex crimes participate in Drug Court?

No.

9. This sounds like a lot of money to be spending on a bunch of criminals. Is it worth it?

Studies by the Washington State Institute (WSIPP) for Public Policy show that Drug Court is cost effective, when compared to prison and other alternative programs. Drug Court graduates are less likely to commit new crimes, saving all of us money. There are links to the WSIPP studies on the Drug Court main page. 

10. This sounds like you'll be holding a lot of extra court hearings. How many more people did Island County have to hire to run a drug court?

Island County expanded its part-time Juvenile Drug Court coordinator from half-time to full-time to manage Adult Drug Court. Prosecutors, judges, clerks, and other all have agreed to participate without adding to existing staffing. 

11. I know someone who would benefit from Drug Court. Who should I contact for more information?

You can contact the Island County Drug Court Coordinator at 360-679-7325.  Or, contact the deputy prosecutor who is responsible for prosecuting the pending criminal case at 360-679-7363. 

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1. How and where do I fuel a vehicle?

Fuel pumps are located at the outlying Road Shops.    The gas pumps require two gas cards, one from the vehicle and one from the driver.

Pumps are open 8:00AM – 4:30PM:

• Oak Harbor Road Shop,  3125 Schay Rd., Oak Harbor 
• Coupeville Road Shop, 1055 W Terry Rd, Coupeville 
• Bayview Road Shop, 14566  SR 525, Langley 
• Camano Road Shop, 71 N East Camano Dr, Camano Island

2. How do I get my car vacuumed?

Take it in for an oil change and request that they vacuum the interior.   If you have a more immediate need to vacuum the interior, pull up in front of our office at 107 NE 6th Street and borrow our shop vac.

3. What do I do if I get a flat tire?

It all depends on the severity of the flat and the distance to a mechanic shop: 

• If your tire is a bit low on air, but not quite flat, drive to the nearest repair shop. 
• If the tire is completely flat, feel free to change it yourself using the vehicle's jack and spare tire. Once changed, drive to the nearest mechanic shop for repair.  
• If you have never changed a tire and need assistance, call a tow company.
  See the vendor list for  suggested tow companies and tire shops.

4. Can I take the car home?

Please refer to our County Vehicle Policy.

5. How do I report a problem with a vehicle?

Report your vehicle problems to your department's fleet manager.  You may also report them to Facilities Management.

6. How does my department purchase a replacement or additional vehicle?

New vehicles are requested during the budget process.  If you are interested in additional vehicles for your department or swapping your existing vehicle, please notify your department's fleet manager, who in turn will contact Facilities. We will take a look at the overall fleet assignments and see if a better vehicle is available.

7. Can I be reimbursed for business use of my own vehicle?

With prior approval of your department head, you can be reimbursed for specific business expenses using your own vehicle.  Please refer to the County's travel policy to learn which expenses are reimbursable.

8. Can I reserve a vehicle on this site?

Not at this time.  The best way to reserve a vehicle is to call x7872 or email Laura Beard: l.beard@islandcountywa.gov

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1. How do I remotely access voice mail?

If you are at your desk/phone, you can press the Voicemail button on your phone or use your Mitel Connect software to access your voicemail.

To reach it remotely do the following:

• Dial 5111 (or 678-5111)
• When the recording starts press #
• Enter your Phone Extension number
• Enter your voicemail password and #

2. How do I send my phone to another county phone, aka hot-desking?

TO HOT DESK YOUR PHONE - TAKE IT TO ANOTHER PHONE

FROM ANY PHONE HIT THE SPEAKER BUTTON OR LIFT THE HANDSET

• DIAL #
• when the recording starts
  • Dial # again
  • Enter your own Extension number
  • Enter your Voicemail Password #
  • Dial 731
  • Hang Up

It may take a minute to reassign and then your name will appear on the top of the phone

REMEMBER TO UNASSIGN YOUR PHONE FROM THE EXTENSION WHEN YOU LEAVE

Hit the UNASSIGN soft key on the phone

It will ask you if you are sure - hit the UNASSIGN soft key again

ALTERNATE METHOD

Press the OPTIONS Soft Key

Ignore the VM Password Box and Press ASSIGN

Enter Extension Number then NEXT

Enter VM Password then OK

It may take a minute to reassign and then your name will appear on the top of the phone

REMEMBER TO UNASSIGN YOUR PHONE FROM THE EXTENSION WHEN YOU LEAVE

Hit the UNASSIGN soft key on the phone

It will ask you if you are sure - hit the UNASSIGN soft key again

3. What server name do I use when setting up my Mitel Connect Software

MITELHQ

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1. How do I pay my city water bill?

Answer goes here...

2. How do I get a new trash can lid?

Answer goes here...

3. How do I apply for a job with the City?

Answer goes here...

4. My trash didn't get picked up, what should I do now?

Answer goes here...

5. How do I get a garage sale permit?

Answer goes here...

6. How can I see the agenda for an upcoming City Council or Board meeting?

Answer goes here...

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1. Is jury service mandatory?

The United States Constitution and the Washington State Constitution guarantee the right to trial by jury.  Failure to attend as directed may subject you to penalties provided by law.  All Island County residents who are registered voters or licensed drivers are obligated by state law to serve as a juror unless they:

• Are not a United States citizen;
• Are under 18 years of age;
• Are unable to communicate in the English language;
• Have been convicted of a felony and their rights have not been restored.  (See RCW 29A.08.520 to check if you meet restoration requirements.)

2. Is there an age limit?

No.  The State of Washington does not exclude any citizen over the age of 18 from consideration based on age.

3. Why did I receive a summons for jury duty?

Your name has been randomly selected by computer to serve as a juror in Island County.  Potential jurors are selected from a combined source list from the state of Washington in the Department of Licensing drivers' and identification card holders' list and voter registration.  

4. I received a summons again. Why do I get one every year while my spouse has not received one?

Summonses are issued randomly and based on your information with two separate sources.  If you have a state issued ID/driver's license under one name and your voter registration has a different name or spelling, your name may appear on the list twice.  Additionally, Island County has two courts – Superior Court in Coupeville and District Court in Oak Harbor – that issue summonses.  This may also increase your chances of receiving a summons.  Please note if you have previously been granted a deferment and receive a new summons a few months later, this is still related to your original summons.  You did not get summonsed a second time.  

Example:

You received a summons in January for jury duty in April.  You requested and were granted a four month deferment with a new report date in August.  In May you receive a summons for jury duty in August.  This is still the same summons.

5. Why did I get a summons if I'm not a citizen?

That is because you either have or had a Washington State issued drivers' license or identification card.  Holding either places you on a list of potential jurors for the county of your registered address. 

6. How can I be excused from jury service?

There are two main reasons why a potential juror can be completely excused from jury service – medical and financial. Additional documentation is required for excusals along with your completed summons. 

Medical exemption – All requests for exemption due to medical, psychiatric, or sensory limitations must be submitted by a written doctor's note clearly stating how your medical condition prohibits you from serving jury duty.  This note does not need to include personal medical information.  You may have your doctor's office fax the note directly to the Jury Manager at: 360-679-7383.  Please make sure the note includes your full name.

Financial hardship – Requests for exemption based on financial hardships must have a letter from the employer on company letterhead regarding their jury duty pay policy.  Additionally, you must also submit a letter stating the financial hardship that would be placed on you.  You do not need to divulge financial information.

Self-employed – Exemption requests based on self-employment must provide documentation of your business, such as a copy of your business license, along with a letter stating the financial hardship that would be placed on you.  Please note self-employed persons are not automatically excluded from service as there are no exemptions based on occupation or profession, per se.

Previous juror – If you previously served as a seated juror on a trial within the last 12 months you may be excused.  Please be sure to indicate the date, which court and, if possible, the name of the case.

Previously scheduled events/appointments – If you have a previously scheduled conflict with the entire duration of your term, you can request a deferment.  Please be sure to provide a new availability date sometime within 4 months from your current summons date.

                Any request for an exemption must be accompanied by a completed summons. 

If you request an exemption or deferment and do not receive a letter or phone call from the Jury Manager, your request has been granted.

7. What is the penalty for skipping jury duty?

Per RCW 2.36.170, "A person summoned for jury service who intentionally fails to appear as directed shall by guilty of a misdemeanor."  Possible sanctions include the imposition of fines, community service, and/or confinement. Please respond to your summons.

8. I have a conflicting appointment during one of my weeks. What should I do?

Please call or email the Jury Manager regarding this conflict. 

9. What if I am unable to sit for long periods of time?

During your time as a juror you will be sitting, standing, coming and going quite frequently.  If you are chosen to be a seated juror, the judge will, at a minimum, take a break after an hour and a half of court time.  Seated jurors are also allowed to stand as needed during the trial. 

10. I'm active duty military. Can I be excused?

Members of the armed forces are not exempt from jury duty simply based on their active status.  If there is a conflict with detachment or deployment dates, a deferment may be requested.  Please contact the Jury Manager with any questions.

11. I live on Camano Island. Do I still need to report for jury duty?

Yes.  Unfortunately, the geographical makeup of Island County means some residents will have a lengthy commute.  However, please keep in mind that all jurors called to report for jury duty are paid $10.00 per day and receive mileage reimbursement for travel between their residence and the courthouse.  This is paid at the current state-wide accepted mileage rate.  Ferry fares are not reimbursed.

12. I don't have a stamp. How can I return my summons?

If you do not wish to mail back your summons, there are two additional ways to respond.  First, you can return your paper summons in person to Court Administration at the Law & Justice building in Coupeville.  Second, you can respond online via eResponse.  Be sure to have your Candidate ID ready as you'll need this number to login. 

13. Where is my Candidate ID?

Located on your Juror Badge, or Part B of the summons, just below the barcode.  When responding to your summons on eResponse you do not need to include all the zeros.   

14. How do I know which court I am assigned to?

This is located on your Juror Badge, or Part B of the summons, where it says "Report To."  Please keep in mind that you will not be reporting unless your Group Number is selected.  Call the corresponding 1-800 Juror Information Line to hear if you've been selected.  Additionally, please note that court assignment cannot be changed.  If you are granted a deferment, you will be deferred to another date for that assigned court.

15. How long is my jury duty?

Check your Juror Badge for your Term of Service.  A one week term requires calling the 1-800 number for your assigned court the night prior to your report date.  A two week term requires calling the 1-800 number for your assigned court twice – the night prior to your report date and the following week. 

Example:  Two week Superior Court term

                Week 1: Call Monday night to see if you are needed for Tuesday.

                Week 2: Call Monday night to see if you are needed for Tuesday.

If you are not selected to report for a trial during this time, your jury service is complete.

16. My group number was selected to report for jury duty. How long is the trial going to last?

At the beginning of the juror selection process the judge or the attorneys trying the case will inform you of the estimated length of trial.  This process typically lasts half a day or more in Superior Court, less than that in District Court.  If you are not chosen to be a seated juror, you will be dismissed after this process.  If you become a seated juror, your service obligation is now the duration of the trial. 

17. I have a family member that works in Law Enforcement. Can I be excused?

No.  Civil cases, such as contract claims, personal injury claims, and landlord/tenant disputes can also be tried before a jury and may not have any connection with Law Enforcement.  If you feel there is a conflict of interest or bias on the case you are selected to serve on, you may bring this up with the judge or the attorneys during the voir dire process (juror questioning).  The Jury Manager cannot excuse you as a potential juror because of what you do for a living, your family makeup, or events in your past. 

18. Do you provide childcare?

No.  Please make the appropriate arrangements for childcare prior to reporting for jury duty. 

19. I've just returned from vacation and found a summons in my mail. What should I do if it's past the 10 days?

There is no penalty for submitting your summons after the ten day window.  However, please call the Jury Manager if your summons date is within two weeks. 

20. What should I wear to court?

Acceptable court attire is business casual/casual dress.  Jeans are allowed, but please no rips or tears.  Shorts, tank tops, and flip-flops are not appropriate in the Court.  Additionally, please avoid clothing with logos, graphics, or slogans on them.  Hats are not allowed in the courtroom unless worn for religious or medical purposes.  

21. I received a card in the mail stating I did not turn in my summons. I never received a summons, so what should I do?

Unfortunately, this does happen, but don't worry, you're not in trouble!  Just give the Jury Manager a call to have a new summons mailed to you.  Depending on your report date, you may have time to return your paper summons, or you may need to reply online via eResponse.

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1. What are the hours for submittal?

Building Permit Applications are accepted until 2 pm.

2. How do I apply for an address?

You can apply via U.S. Mail or in person at the Planning Department front counter in the Coupeville office or at the Camano Annex.

Along with the Completed Application, the following shall be provided:

1. Approved Access Permit
   Issued by Public Works 360-679-7331 approving the driveway onto a County road, OR Department of Transportation 360-757-5964 or 360-848-7230. When it is the first access onto the HWY.
2. Map
   An Aerial photo, or plot plan showing the accurate lot configuration. On this map indicate the Approved Access Point/Driveway and any applicable easements.
3. Fee
   $51.50 (made payable to Island County Planning)
4. Building and/or Septic Permit numbers

3. Can I submit for a Land Use and Building Permit concurrently?

Yes. If you have a Land Use Submittal Appointment, upon arrival let the front receptionist know that you also have a Building Permit submittal. The Land Use application must be accepted in order to also intake the Building Permit application and plans. Because of the limited quantity of Guest Cottages, they are excluded from concurrent review.

4. Do I need a Licensed Contractor or am I able to do the work myself?

A Washington State Licensed Contractor is required. And yes, you are able to do the work yourself, however an Owner / Contractor Form must be signed by the Owner and submitted with the Building Permit Application.

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1. What building code is Island County currently using?

Island County is reviewing with the requirements of the 2018 code cycle. 

2. What is the design criteria for Island County?

You can find the 2018 IRC Table R301.2(1), Climatic and Geographic Design Criteria for Island County. This is the Design Criteria that your engineer needs to design your building.

3. How do I check the status of my building permit?

Sign up for an account on Island County Planning's Public Portal to review the status of your building permit, review permit information, request inspections, and to get general information about your building permit.

4. Does Island County allow alternative building construction?

Yes, alternative materials are allowed. It is the owner's responsibility to provide all information for minimum code compliance of proposed alternative materials. This may also include engineering.   

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1. What are the hours for submitting a building permit application?

Building Permit Applications are accepted until 2 p.m.

2. How do I apply for an address?

You can apply via U.S. Mail or in person at the Planning Department front counter in the Coupeville office or at the Camano Annex.

Along with the Completed Application, the following shall be provided:

• Approved Access Permit: Issued by Public Works (360-679-7331)  approving the driveway onto a County road, OR Department of Transportation (360-757-5964 or 360-848-7230). When it is the first access onto the highway 
• Map: An Aerial photo, or plot plan showing the accurate lot configuration. On this map indicate the Approved Access Point/Driveway and any applicable easements
• Fee: $51.50 (made payable to: Island County Planning)
• Building and/or Septic Permit numbers

3. Can I submit for a Land Use and Building Permit concurrently?

Yes. If you have a Land Use submittal appointment, upon arrival let the front receptionist know that you also have a Building Permit submittal. The Land-Use Application must be accepted in order to also intake the Building Permit application and plans. Because of the limited quantity of guest cottages, they are excluded from concurrent review. 

4. Do I need a licensed contractor or am I able to do the work myself?

A Washington state licensed contractor is required. And yes, you are able to do the work yourself. However, an Owner/Contractor Form must be signed by the owner and submitted with the Building Permit Application.  

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1. What is code enforcement?

Code enforcement enforces regulations within the Island County Code, through a complaint-generated system. To include:

• Lighting
• Building without permits
• Camping
• Critical areas violations
• Junk vehicles

2. Can I file an anonymous complaint?

Yes, please see the complaint form.

3. Does Island County patrol / survey for violations in the County?

Island County conducts code enforcement through a complaint-generated system only.

4. How do I file a complaint?

To request an investigation please fill out the electronic form. When you hit submit, our code enforcement officers will automatically be notified.

Complaint Investigation Request Form

Please note: Planning Community Development will only accept complaints through the above form. Verbal complaints will not be investigated until the form is completed.

5. Are there other options?

Mediation can be a good alternative when conflicts with neighbors arise over code violations.

What is mediation? Mediation is a voluntary process in which people in dispute meet with a neutral third party who guides them through a structured and confidential negotiation.

Volunteers of America provides free low-cost mediation services and training to Island County Residents. Contact them for more information at 800-280-4770.

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1. What is a Comprehensive Plan?

Comprehensive plans are the centerpiece of local planning efforts. A comprehensive plan articulates a series of goals and policies that are intended to guide the decisions of elected officials and local government staff. The Comprehensive Plan provides long range policy direction for land use, transportation, economic development, housing, capital facilities, utilities, parks and recreation, and natural environment. It lays out a community vision and priorities and describes, where, how, and in some cases when development should occur.

2. What is the Growth Management Act?

The Washington State Growth Management Act (GMA) is a state law that requires state and local governments to manage Washington's growth by identifying and protecting critical areas and natural resource lands, designating urban growth areas, preparing comprehensive plans, and implementing them through capital investments and development regulations. This approach to growth management is unique among states. GMA was adopted by the Legislature in 1990 (Chapter 36.70A). The GMA was adopted because the Washington State Legislature found that uncoordinated and unplanned growth posed a threat to the environment, sustainable economic development, and the quality of life in Washington. The central premise of the GMA is that spontaneous and unstructured growth and development is wasteful of our natural resource base and costly to the provision of public services and facilities. By managing growth and development, the negative effects can be minimized, and the benefits can be maximized.

3. Why do we need a Comprehensive Plan?

Counties need a comprehensive plan to ensure that decisions made today will result in efficient and sustainable growth in the future. Policies contained in comprehensive plans are meant to ensure orderly growth and protect the public’s best interests. As counties continue to grow, having a comprehensive plan in place enables local governments to identify and respond to changing community needs and desires in a thoughtful rather than reactive way.

4. How do I submit changes, make recommendations, or stay involved in the process?

1. Visit this page often for updates and new information.
2. If you have any questions, comments, or suggestions for the 2025 plan update, please submit feedback to CompPlan@islandcountywa.gov.
3. Island County planning staff are available to meet with community groups and other interested parties. Please submit requests to CompPlan@islandcountywa.gov.
4. Sign up for news about plan updates and Comprehensive Plan topics by joining our mailing list.

5. Who is responsible for developing and approving the Comprehensive Plan?

1. Island County Planning and Community Development is the department tasked with coordinating the periodic update for the 2025 Comprehensive Plan, with assistance and support from other county departments. Planning staff will conduct the public outreach efforts outlined under this Public Participation Plan. Planning staff will also perform the technical review work and draft the policy updates necessary to meet the conditions in the GMA and State Environmental Policy Act (SEPA).
2. Island County Planning Commission advises on comprehensive plan updates. The Planning Commission consists of nine members who are appointed by the Board of Island County Commissioners to make recommendations on planning related matters including growth and development. The Planning Commission will review and advise on comprehensive plan updates throughout 2023-2025 during their regular meeting and work session agendas.
3. Island County Board of Commissioners is the County’s legislative authority and holds the decision-making authority on the 2025 Comprehensive Plan process. The Board of Commissioners is made up of three commissioners who represent geographic districts of Whidbey and Camano islands based on population. The Board of County Commissioners will review and act on comprehensive plan updates throughout 2023-2025 during their regular meetings and work session agendas.

6. What is the difference between comprehensive plans and zoning?

The Comprehensive Plan is a policy document that acts in a guiding role to provide recommendations on how land should be utilized to meet the needs and desires of the county. The Zoning Ordinance is part of the Island County Municipal Code and regulates the type, scale, and intensity of development which may occur in specific zoning districts, as recommended by the Comprehensive Plan.

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1. What are the permit fees?

For information about permit fees, download Island County's land use permit fee schedule (pdf)

2. How can I submit a permit?

Electronically

• Send your application and other attachments to PlanningDept@islandcountywa.gov
• PLEASE NOTE - if your email includes attachments which are larger than 7MB, it will not be delivered. A Planner can provide a file sharing link, the applicant can send a file sharing link, or you can mail a USB drive
• Once a planner is assigned to look over your submittal they will let you know they have received your application and advise you of its completeness.
• If everything looks ready, the planner will provide you with an estimate for the fees and let you know how many hard copies are needed.
• Please mail the required hard copies, a copy of the estimate provided to you, and a check for the required permit fees to one of the addresses below.

Via USPS:

Planning & Community Development, 1 NE 7th St., Coupeville, WA 98239

Via FedEx or UPS:

Planning & Community Development, 1 NE 6th St., Coupeville, WA 98239

In Person

Call 360-679-7339 and ask to schedule a "Land Use Permit submittal appointment" with a planner. Plan for approximately 60 minutes to review and deliver your application.

3. What zone is my property?

Find your zone on Island County's interactive  IC Geo Map. Instructions can be found on the opening home page.

4. What uses are allowed in my zone?

Please click this link to be directed to our Land Use Tables. Directions on how to use the tables can be found at the top of the linked page.

5. What permit type do I need?

You can find this information in the Land Use Tables. Directions on how to use the tables can be found at the top of the page.

6. How long will my permit take?

The below timeframes begin the date the application is officially deemed complete and only includes the time which the County is actively reviewing the permit. This means if the County is waiting on additional information from an applicant, it could take longer than the times below. 

Type I: Type I permits are ministerial and the final determination is made by planning staff. Planners aim for 30 to 60 days but can take up to 120 days.

Type II: Type II permits are administrative, they require the posting of a public notice sign and a 14 to 30 day public comment period depending on permit type. The final determination is made by planning staff. Planners aim for 60 to 90 days but can take up to 120 days.

Type III: Type III permits require a pre-application conference and a community meeting before submittal of the application. They require posting of a public notice sign and a 14-day public comment period. Planning staff issue a recommendation but the final determination is made by the Hearing Examiner after holding a public hearing.

It can take 120 days to get the staff recommendation to the Hearing Examiner. Then about 6 weeks to schedule a date with the Hearing Examiner. The Hearing Examiner issues their decision within 10 days of the hearing.

7. Can you recommend a consultant?

As a government institution, Island County and its staff cannot endorse any specific private professional. However, for environmental projects, the county maintains a list of Qualified Environmental Consultants. This is a list of professionals who have submitted their qualifications to the Department and have been determined to meet the criteria of ICC 17.02B.060 for "Qualified Professional"

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1. Can I apply for benefits even after a person is convicted?

Yes.

2. How long does it take to process the application?

With complete information on the application, usually a few weeks.

3. Can I obtain benefits even if no formal criminal charges are filed?If a law enforcement agency?

The Prosecuting Attorney's Office investigates and prepares a report, the Department of Labor & Industries will then determine if a “criminal act” has been committed. If so, you may be eligible for benefits, even if the police or prosecutor does not file charges in court.

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1. Do I have to come to court?

Not usually. If there is a trial you may be subpoenaed to testify and would have to appear. Most hearings the victim is not required to appear. However, hearings are open to the public and victims are welcome to come if they would like.

2. What if I don’t feel comfortable going to court alone?

There are a few options available to you. First, the Victim-Witness Coordinator is always available to accompany you to any hearings. Second, if you don’t feel comfortable being in the same area as the defendant or their family, the Victim-Witness Coordinator can attend the hearing in your place and report the outcome to you afterward.

3. Do I get a say in what happens with the case?

Yes. Although the Prosecuting Attorney’s Office represents the State of Washington and not the victim, it’s common for the prosecutor to ask for a victim’s opinion regarding what they would like to see happen in a case. However, the decision is ultimately up to the prosecutor.

4. Who can I call for updates about the case?

The Victim-Witness Coordinator is always available to answer any of your questions or explain processes you may not understand. They are in that position to support you. You may reach the Victim-Witness Coordinator by calling 360-678-7949.

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1. Who do I call to get garbage pickup service?

• City of Oak Harbor residents call the City of Oak Harbor at 360-279-4530
• If you live elsewhere on Whidbey Island, call Island Disposal at 360-678-5701 or 360-321-1331
• Camano Island residents should call Waste Management at 1-800-592-9995

2. Who do I call to get recycling pickup service?

• City of Oak Harbor residents call the City of Oak Harbor at 360-279-4530
• Town of Coupeville residents call Island Disposal at 360-678-5701
• Camano Island residents call Waste Management at 1-800-592-9995
• If you live elsewhere on Whidbey Island recycling pickup service is currently not available

3. Can I self-haul my garbage and recycling?

You can haul wastes and recyclables to any of the Island County Solid Waste facilities. You may also self-haul recyclables to DTG Recycle in Freeland.

4. Where can I dispose of household hazardous wastes like paints, solvents, cleaners, and gasoline?

Don't throw it in the trash. You can bring your old oil-based paint, oil, antifreeze and other household hazardous waste to any of the Island County Solid Waste facilities. There is no charge for household hazardous wastes.

5. How can I dispose of latex/acrylic paints and stains?

You can recycle latex paints and stains at the Coupeville Complex or see Washington PaintCare for additional drop off locations.

6. Where can I dispose of business hazardous wastes?

Island County’s Moderate-Risk Waste Collection Facility is open to businesses by appointment, call 360-678-8215 for information.

7. How do I dispose of fluorescent bulbs/tubes?

CFLs contain a small amount of mercury, which means that improper disposal of spent bulbs can lead to health and environmental risks. Don’t throw used CFLs in the trash or break them; save them in a safe place (keep the original packaging!) until you can take them to any of the Island County Solid Waste facilities.

8. How do I dispose of medication and waste needles that I generate in my home?

See Island County's medications and sharps disposal page.

9. Can I take furniture to the transfer station?

Furniture in good condition can be donated or sold for reuse.  If the furniture is in poor condition, it may be disposed of at the Coupeville Solid Waste Complex and the Camano Solid Waste Dropbox & Recycle Park. 

10. Can't I just burn my garbage?

No. Burning garbage is illegal and can be dangerous. Breathing smoke from burning garbage can cause or worsen asthma, bronchitis and emphysema and damage children's lungs. Burning plastic releases many cancer causing agents into the air that you or your neighbors breathe. For information about outdoor burning see the Northwest Clean Air Agency’s website.  

11. Where can I dispose of my yard waste?

Yard waste is accepted at the Coupeville Solid Waste Complex and Camano Solid Waste Dropbox & Recycle Park. Yard waste includes grass clippings, brush, leaves and branches. Yard waste does not include sod, dirt, gravel, rocks, plastics, wood, lumber or garbage; these items are accepted as garbage, construction or depending upon size hard-to-handle wastes. Visit the Yard & Garden Waste page for more information.

12. Where can I dispose of construction or demolition debris?

Construction debris is accepted at the Island County Coupeville Solid Waste Complex and Camano Solid Waste Dropbox & Recycle Park. 

13. My plastic item has the recycling arrows and a number on it. Does that mean it is recyclable?

Technically, all plastics can be recycled. All plastics are not recycled because there is no economically feasible market for most of them. In Island County, we accept CLEAN #1 and #2 bottles, tubs, jugs and jars with caps or lids removed. All other plastic should be reused or go in the garbage (reusing an item saves 20 times as much energy as recycling it).

14. Why can’t I recycle plastic lids and caps?

Lids can be made of different plastic resins than containers. Also, their small size makes them hard to compact in bales and they can cause damage to baling equipment.

15. What do I do with packing peanuts?

Packing peanuts can be recycled at DTG Recycle in Freeland, taken to mailing centers, or disposed of as garbage at any of the Island County Solid Waste facilities.

16. What is the phone number to call for additional information?

Call 360-240-5592 or 360-679-7387, weekdays, 8:00 am – 4:30 pm.

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1. What should I do if I have concerns about drainage on my property?

The first step is to try to figure out where the water is coming from. Runoff due to the slope of your property, downspouts and water across driveways can often be mitigated by Low Impact Development (LID) Methods. There are many resources available to help resolve drainage issues on your property. 

Here are a few:

Rain Garden Handbook for Western Washington

• Great resource for design, maintenance and installation of rain gardens
• Download the Rain Garden Handbook for Western Washington here.

Whidbey Island Conservation District

• Available to consult about whether the drainage issue can be resolved by conveyance or infiltration methods
• May provide free design assistance for drainage solutions

• Visit the Whidbey Island Conservation District website or call 360-678-4708 for information

Washington State University Extension

• Shore Stewards’ Guide for Shoreline Living
• LID Stormwater Research Program 

If water runoff from an Island County road, ditch or culvert is impacting your private property, please advise the Island County Public Works Department at 360.679.7331. Questions on erosion/slope stability may be directed to the Development Coordinators through the Planning Department at 360-679-7339.

Please note: On the older Plats within Island County the developers, in the dedication of the plat, included language stating:

"… Also the right to drain all streets over any lot or lots where water might take a natural course after the street or streets are graded.”

As a result of this language, Island County has the right to send public roadway drainage over and across private property. If the amount of water is considered excessive and occurs on a frequent basis, Island County Public Works will investigate.

2. How do I file a “drainage complaint” with Island County?

Use the Service Request Application to submit a drainage complaint online or call the Public Works administrative staff at 360-679-7331.

3. What happens after I file a “drainage complaint” with Island County?

Island County has a procedure for “drainage complaints”

1. Homeowner calls the Public Works administrative staff and describes the drainage issue
2. Public Works administrative staff forwards the complaint to your local Island County Road Shop
3. The Road Shop responds to the complaint. If they are unable to resolve the issue, or determine that they need an engineer to advise them, then the Road Shop will contact the Surface Water Management Division.
4. The Surface Water Management Division will determine whether an engineering project is necessary to solve the problem. Engineering projects sometime take several years to complete. There are also issues that can arise that could delay or stop a project completely, such as permitting issues or an inability to acquire necessary easements.

4. What information can I provide to help the county employees to resolve the problem?

The most helpful thing you can do is to take pictures and document the problem when it is occurring. 

Things to include in your documentation: Date, location of flow or ponding, water level, origin of water, how often the problem occurs, etc.

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1. How do I enroll in AutoPay?

Start by completing the enrollment form. If you have questions regarding the form, call 360- 679-7302 for assistance.

2. When will my money be taken out of my account?

On your enrollment form you can choose whether to pay your taxes in two installments or at once for the full year. If you chose two installments, your account will be debited on April 25 and Oct. 25 of the current year. If those dates fall on a weekend or holiday, payment will be withdrawn the next business day. If you choose to pay for the full year, your account will be debited on April 25 for your entire current year tax amount.

3. Can I be sent a reminder?

Island County has an email bulletin service that can send you a reminder that your tax payment withdrawal is imminent. The email will be sent approximately one week prior to the withdrawal. 

Start the AutoPay enrollment process by providing your email address and clicking "Submit."  When the list of county topics appears, scroll to "Treasurer," which is located in alphabetical order at the bottom of the list.  Under "Treasurer," select "AutoPay Property Tax Withdrawal Reminder." You must sign up for this service to receive the reminder. No other notification will be sent.

4. How do I add properties into my AutoPay program?

Complete a new enrollment form with the updated information or go here for more information.

5. How do I change the bank account from which my taxes are debited?

Complete a new enrollment form with the updated information. This must be done by April 10 or Oct. 10. After those dates, no changes to banking information can be accepted. See link for more information.

6. How do I cancel my AutoPay contract?

Complete a Cancel Request Form and send it to the Treasurer’s office. 

7. I forgot to put money in my account before it was debited, what will happen?

If your financial institution does not honor the payment, your property tax account will accrue a $40 service fee as well as any penalty and interest that may accrue per state statute. In addition, your AutoPay agreement will be canceled.

8. When is the latest time of year I can enroll in the program?

To meet the next payment date, enrollments form must be in our office no later than March 15 for the first half payment and Sept. 15  for the second half payment.

9. My account has prior year delinquent tax balances, either due to missed payments or adjustments made. Will the entire balance be collected through AutoPay on the account payment date?

No. the taxpayer is responsible for having all property taxes current when applying for Autopay enrollment, including prior period delinquencies. Applications submitted for accounts with delinquent balances due to missed payments will be held until payment is made in full.

For already-enrolled accounts, if balances arise between AutoPay withdrawal dates due to tax roll adjustments (e.g., for a removed exemption), they should be paid as billed according to the due date on the corrected tax statement to avoid accrued late charges that may occur by waiting for the AutoPay withdrawal date. If the billed due date falls after the AutoPay withdrawal date, the balance should be paid as billed according to the due date, because only taxes due April 30 and/or Oct. 31 will be withdrawn for AutoPay enrollments. 

The taxpayer is responsible for routinely checking their own property tax account(s) for discrepancies.

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1. What if I have not received a tax statement by the middle of March?

Contact the Island County Treasurer's Office. This may have occurred for any of the following reasons:

• We do not have your current mailing address
• Your statement may be on hold due to a pending tax adjustment that needs to be completed prior to mailing the tax statement
• Your statement was lost in the mail

Failure to receive a tax statement does not relieve you of the responsibility to make your tax payments by the due date and is not grounds for waiver of interest and penalties that accrue to delinquent accounts. Contact the Treasurer's Office for replacement statement(s) or to request tax amounts due.

2. I received a tax statement on property I sold. What do I do?

You may do one of the following:

• Forward the statement to the purchaser
• Return the statement to the Treasurer's or Assessor's office with a notation of the purchaser's name and address, if you know it. The name and address will be corrected and statement re-mailed.

3. I lost my tax statement. How do I get a replacement?

Request a new statement here or call the Treasurer's Office at 1-360-679-7302, ext. 1.

4. How do I submit a change in my mailing address, physical address or name?

To change your mailing address, physical address or name, do the following:

• Contact the Treasurer's office for an address change by email or you may use the Request for Address Change form and mail to us.
• Submit any mailing address change in writing to the Treasurer's office.
• Contact the Assessor's Office to request a name change. This must be accompanied by supporting legal documentation. Any name change will not affect your recorded deed.
• Contact the Assessor's Office to request a correction in the physical address of the property. The Auditor may need to get confirmation from the Planning Department or make a site visit to your property.

5. I've paid off my mortgage. What now?

If you have paid off your mortgage you will continue to receive an annual tax statement mailed to you by the Treasurer's Office. Make sure we have a correct mailing address associated with your account. Neither your mortgage lender nor the Auditor's Office will notify us of any changes.

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1. What documents are required to transfer a Washington title due to purchase or gift?

If you have purchased a Washington state-titled vehicle or received one as a gift, you are required to transfer the title within 15 days. After 15 days, a monetary penalty will be assessed. You need to take the following documents to your local license agency: the current title with the signatures of the previous owners releasing interest; a bill of sale stating the full purchase price or statement of a gift signed by the previous owner, and a completed odometer disclosure statement if the vehicle is less than 10 years old. If this is a gift, you will also need to provide proof of sales tax paid by the previous owner.

The cost to transfer a title is $42 plus 9.0% use tax, if applicable. Use tax is not charged on gift transactions if the sale / use tax has already been paid by the donor.

2. What documents are required to license a vehicle in Washington from out of state?

If you are a new resident to Washington state or purchased a vehicle from another state, you must present the following documents to a license agency in order to obtain Washington plates, registration and title: the out-of-state title in your name or properly released by the previous owner (if you are still making payments on the vehicle and a legal owner is holding the title, you will need a photocopy or faxed copy of your title), a bill of sale stating the full purchase price signed by the previous owner if the title is not in your name and a completed odometer statement if the vehicle is less than 10 years old. You will also need to have a Washington state driver's license unless you fit the exempt criteria.