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Privacy & Disclaimer

 
The following bulleted topics apply ONLY to information collected or provided when visiting an ICPH public web site or using E-mail, and does not cover information the department collects in other ways. Below the bulleted topics list is the ICPH Notice of Privacy Practices adopted under the federal Health Insurance Portability and Accountability Act (HIPAA) of 1996. 
 
Below contents include:
  • Privacy Notice Practices (our legal duty, your rights, complaints)
  • Information collected and how it is used
  • Personal information and choice
  • Public access to information
  • Review and correction of personally identifiable information
  • Cookies and Applets
  • Security
  • Disclaimer

Notice of Privacy Practices

This notice describes how health information about you may be used and disclosed and
how you can get access to your health information.  Please review this notice carefully.
The privacy of your health information is important to us.

Our Legal Duty

We are required by law to maintain the privacy of your health information.  We are also required to give you this Notice about our privacy practices, our legal duties, and your rights concerning your health information.  We must follow the privacy practices that are described in this Notice while it is in effect. This Notice took effect April 14, 2003 and will remain in effect until we replace it.
 
Before we make a significant change in our privacy practices, we will change this Notice and make the new Notice available upon request.  We reserve the right to change our privacy practices and the terms of this Notice at any time. Any changes in our privacy practices and the new terms of our Notice will be effective for all health information that we maintain, including health information we created or received before we made the changes. 
 
You may request a copy of our Notice at any time. For more information about our privacy practices, or for additional copies of this Notice, please contact us using the information listed at the end of this Notice.​

Uses and Disclosures of Health Information

We use or disclose your personal information only in the conditions listed below:
 
For your treatment, for payment of services to you, or for healthcare operations of the Health Department: 
  • Treatment:  We may use or disclose your health information to a physician or other healthcare provider providing treatment to you.
  • Payment:  We may use and disclose your health information to obtain payment for services we provide to you.
  • Healthcare Operations: We may use and disclose your health information in connection with our healthcare operations. Healthcare operations include quality assessment and improvement activities, reviewing the competence or qualifications of healthcare professionals, evaluating practitioner and provider performance, conducting training programs, accreditation, certification, licensing or credentialing activities.
With your authorization:  You may give us written authorization to use your health information or to disclose it to anyone for any purpose. If you give us an authorization, you may revoke it in writing at any time. Your revocation will not affect any use or disclosure permitted by your authorization while it was in effect. Unless you give us a written authorization, we cannot use or disclose your health information for any reason except those described in this Notice.
 
To persons involved in your care:  We may use or disclose health information to notify or assist in the notification of a family member or personal representative of your location, your general condition, or death.  If you are present, then we will provide you with an opportunity to object to such uses or disclosures before they are made.  In the event of your incapacity or emergency circumstances, we will disclose health information based on a determination using our professional judgment disclosing only health information that is directly relevant to the person’s involvement in your healthcare.  We will also use our professional judgment and our experience with common practice to make reasonable inferences of your best interest in allowing a person to pick up filled prescriptions, medical supplies, x-rays, or other similar forms of health information.
 
As required by law:  We may disclose your health information when we are required to do so by law.
 
To prevent abuse or neglect:  We may disclose your health information to appropriate authorities if we reasonably believe that you are a possible victim of abuse, neglect or domestic violence or the possible victim of other crimes. We may disclose your health information to the extent necessary to avert a serious threat to your health or safety or the health or safety of others.
 
For national security:  We may disclose to military authorities the health information of Armed Forces personnel under certain circumstances. We may disclose to authorized federal officials health information required for lawful intelligence, counterintelligence, and other national security activities.  We may disclose to correctional institution or law enforcement official having lawful custody of protected health information of inmate or patient under certain circumstances.
 
To persons involved in your care:  We may use or disclose health information to notify or assist in the notification of a family member or personal representative of your location, your general condition, or death. If you are present, then we will provide you with an opportunity to object to such uses or disclosures before they are made. In the event of your incapacity or emergency circumstances, we will disclose health information based on a determination using our professional judgment disclosing only health information that is directly relevant to the person’s involvement in your healthcare. We will also use our professional judgment and our experience with common practice to make reasonable inferences of your best interest in allowing a person to pick up filled prescriptions, medical supplies, x-rays, or other similar forms of health information.
 
As required by law:  We may disclose your health information when we are required to do so by law.
 
To prevent abuse or neglect:  We may disclose your health information to appropriate authorities if we reasonably believe that you are a possible victim of abuse, neglect, or domestic violence or the possible victim of other crimes. We may disclose your health information to the extent necessary to avert a serious threat to your health or safety or the health or safety of others. 
 
For national security:  We may disclose to military authorities the health information of Armed Forces personnel under certain circumstances. We may disclose to authorized federal officials health information required for lawful intelligence, counterintelligence, and other national security activities. We may disclose to correctional institution or law enforcement official having lawful custody of protected health information of inmate or patient under certain circumstances.
 
To provide appointment reminders:  We may disclose limited health information to provide you with appointment reminders such as voicemail messages, postcards, or letters.
YOUR RIGHTS
Access:  You have the right to look at or get copies of your health information, with limited exceptions which we must explain to you in writing. You must make your request for access to your record in writing and may use forms we provide to you.  We will charge you a reasonable cost-based fee for expenses such as copies and staff time. You may also request access by sending us a letter to the address at the end of this Notice. If you request copies, we will charge you $0.25 for each page plus postage if mailed.
 
Disclosure accounting:  You have the right to receive a list of instances in which we or our business associates disclosed your health information for purposes, other than treatment, payment, healthcare operations and certain other activities, for the last 6 years, but not before April 14, 2003. If you request this accounting more than once in a 12-month period, we may charge you a reasonable, cost-based fee for responding to these additional requests.
 
Restriction:  You have the right to request that we place additional restrictions on our use or disclosure of your health information. We are not required to agree to these additional restrictions, but if we do, we will abide by our agreement (except in emergency).
 
Alternative communication:  You have the right to request that we communicate with you about your health information by alternative means or to alternative locations. You must make your request in writing.  Your request must specify the alternative means and location, and provide satisfactory explanation how payments will be handled under the alternative means or location you request.
 
Amendment:  You have the right to request that we amend your health information. Your request must be in writing and it must explain why the information should be amended. Your request may be denied under certain circumstances. 
QUESTIONS AND COMPLAINTS
If you want more information about our privacy practices or have questions or concerns, please contact us. If you are concerned that your privacy rights have been violated by us or if you disagree with a decision we made about the use or disclosure of your personal health information, you may complain to us using the contact link above. You may also submit a written complaint to the U.S. Department of Health and Human Services. We will provide you with the address to file your complaint with the U.S. Department of Health and Human Services upon request. 
 

Information collected and how it is used

What information do we collect when you browse this site?
 
When you browse or download information from our site, we may gather some information about your visit. This information does not identify you personally, and is used only to help us understand our users and improve our site. ICPH never makes this information available for commercial use. We may collect the following information each time you visit:
  • The Internet Protocol (IP) Address and domain name used. The IP Address is a numerical identifier assigned either to your Internet service provider or directly to your computer. The IP Address helps us direct Internet traffic to you.
  • The type of browser and operating system you used.
  • The date and time you visited this site.
  • The Internet pages or services you visited at this site.
What information do we collect if you volunteer it?
 
If you send an E-mail, participate in an online survey, or provide other information using our site, the following may also be collected:
  • Your E-mail address and contents of your E-mail message (including attachments and signature blocks).
  • Contact information (address, telephone).
  • Organization that you represent.
  • Information volunteered in response to a survey.
  • Information volunteered through an on-line form for any other purpose.
The information collected is not limited to text characters and may include audio, video and graphic information formats you send us. 
 
We use your E-mail address to answer your questions and address your concerns. It may be forwarded to someone else for a response. Survey information is used in the same manner.​

Personal information and choice

You may choose whether to provide personal information online.
 
Personal information is information about someone that can easily identify him or her. Personal information includes things like name, address and phone number. A domain name or IP address is not considered personal information. ICPH may request personal information to conduct surveys, send publications, or tell you of changes to ICPH web pages. In these cases we may request personal information to answer your request or include your information or comments in a formal legal process. In a legal process such as policy development, comments sent using the web site cannot be included in the official record without personal information.
 
We do not collect personal information about you unless you voluntarily provide it by sending an E-mail, participating in an online survey, or completing an on-line form. If you choose not to use these tools, you will still be able to browse the ICPH Internet site and read or download any information from it.​

Public access to personal information

Any information provided to county government becomes public record and may be shared.
 
Washington State law gives the public the right to access most information held by state government. Government information is known as public records. Any personal information you provide using our web site becomes part of the public record, and may be shared with the public if not protected by state or federal law. Click here for the language in state law  RCW 42.56.070. If there is a conflict between this Privacy Notice and any state or federal law governing sharing public records, the applicable law will control.
 
At present, ICPH web sites do not require users to submit identifiable personal information. However, users may voluntarily submit personal information. Personal information provided by children online or by E-mail cannot be identified by the web and will be treated the same as information given by an adult, and may be made available to the public under state law.​

Review and correction of personally identifiable information

Any ICPH site that collects personal information about you will contain specific instructions on how to review and correct this information; notify the contact person identified at that site. If you believe your information is incorrect, you may send a written request to the  Privacy Contact that includes the reasons for your changes. If you believe that your personal information is being used for a purpose other than what was intended when submitted, you may contact us in writing. See  Contact Information section. In all cases, please be prepared to verify your identity before we allow access or make changes. We will attempt to respond and take action, where appropriate.

Cookies and Applets

Some ICPH applications use "cookies" to better serve our users. Cookies are simple text files stored on your computer by your web browser. They are temporary random identifiers that help personalize your browser session. Cookies do not contain personally identifying information and do not affect your privacy or security. You can refuse the cookie or delete the cookie file from your computer by using the method indicated when you access the application that uses cookies.
 
An applet is a subprogram that executes within another application, and can be sent along with a web page to a user to support certain functions, such as interactive animations, immediate calculations, or other simple tasks without having to access the host’s server. ICPH does not currently use applets.​

Security

You are on a public Internet site and any information you send via this site may be accessed by others. ICPH uses current technology to protect any personal information provided through our web site. When you enter a secure area of this site you may be subject to authentication, monitoring and auditing. You have entered a secure area if you must enter a login name and password to enter.
 
Unauthorized attempts to upload, change or destroy information on this site are strictly prohibited and may be punishable under State Law ( RCW 9A.52.110) and federal statutes including the Computer Fraud and Abuse Act of 1986 and the National Information Infrastructure Protection Act.
 
This information should not be construed in any way as giving business, legal, or other advice, or warranting as fail proof, the security of information provided through any DOH supported web site.
 
The ICPH web site has links to many other Internet sites, including sites operated by other government agencies, nonprofit organizations and private businesses. When you link to a site operated by a different organization, this Privacy Notice will not apply and you are subject to the privacy policy of that new site. Be aware that not all web sites have privacy notices and policies. ​

Disclaimer

Neither Island County, nor any agency, officer, or employee of Island County warrants the accuracy, reliability or timeliness of any off-site information presented on this system, nor endorses any content, viewpoints, products, or services linked from this system, and shall not be held liable for any losses caused by reliance on the accuracy, reliability or timeliness of such information. Portions of such information may be incorrect or not current, and any person or entity relying on information linked from this system does so at his or her own risk.
 
Links to external resources are provided as a public service, and do not imply endorsement by Island County Public Health.
 
Information presented by the government on this web site is considered public information and may be distributed or copied. Use of appropriate byline/image credits is requested. Information from this site may not be copyrighted and lists of individuals or directory information (including address, phone or E-mail) may not be used for commercial purposes.
 

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