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Island County > Clerk's Office
Clerk's Office
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Island County Clerk's Office Court Clerk: Debra Van Pelt

Welcome

The County Clerk is an elected position. The position is provided by the Washington State Constitution with specific and special mandated duties assigned by statute and court rules.

The position of County Clerk is best characterized as the record keeping and financial officer of the Superior Court.  Your clerk ensures the separation of powers among the three branches of government, Executive, Judicial, and Legislative by preserving the integrity of the judiciary.  

How we accomplish this purpose:

  • Being independent of the judicial branch, Your Clerk protects the judiciary from the appearance of impropriety or unfairness in the setting of cases, implementation of order, or investment of funds.
  • The Clerk is located in the Executive Branch of government and provides the avenue for external oversight of the judiciary without legislative or executive branch interference with its actions, integrity or independence.
  • As an independent elected official, the Clerk preserves for the public unrestrained access to a fair, accurate and independently established record of the opinions, decisions and judgements of the Court.

We believe that the people of Island County deserve efficient, effective performance and responsible management of public dollars.  We strive to treat every individual who comes to our counter with dignity and respect.  We are here to serve.


NOTICE OF IMMEDIATE TEMPORARY CHANGES TO

ISLAND COUNTY CLERK'S OPERATIONS

Effective Dates:  March 19, 2020 to April 24, 2020, possibly longer

Our Courthouse will be open on a very limited basis.

Office Hours:  The Clerk's Office will no longer allow for in-person access.  However for the time being our staff will be working behind closed doors during regular office hours.  Do not hesitate to call us at (360) 679-7359 or email us at Islandcountyclerk@islandcountywa.gov

Filings will be accepted at our window in the box provided

Filings can also be made through the mail at: Island County Clerk; PO Box 5000; Coupeville, WA  98239.  If you would like conformed copies returned to you, please enclose a self-addressed stamped envelope.

FAX / EMAIL Filings:  The Clerk's Office will temporarily accept FAX / EMAIL filings from the public until further notice (See below for details).  The Clerk's FAX number is:  360-240-5503.   Fax file per our Local Court Rules.  Please use the fax / email cover sheet that is attached.  Fax / email coversheets are also available in the lobby of the Law & Justice Center at the Clerk's Office. It is important that you list all of the documents with the page count so that documents can be verified.  Fees are waived at this time.

* * * * * * * * * * * * *

Due to the Large amount of faxes coming into our office and problems with faxes being sent from computers we ask that the following changes be made.

Sending documents:

Faxes can only be received from another Fax.

If you are sending documents from your computer please send them to islandcountyclerk@islandcountywa.gov

* * * * * * * * * * * * *

Fees assessed for opening new cases by fax / email may be paid on line through NCourt at www.islandsuperiorcourtpay.com.  Please indicate the case name or the case number if it already has one so that we can verify which case to apply the payment to. New case filings and filings with filing fees are not filed until payment has been confirmed. 

Ex-parte orders:  Ex Parte Orders can be mailed, emailed (islandcountyclerk@islandcountywa.gov)  or faxed (360) 240-5503.   Copies of signed orders will be returned via email.  Fees for presentation of ex-parte orders are suspended.

You do not need to call before you send a fax, however, if it is over 50 pages, please call prior to sending so we can make sure that we have an adequate amount of paper.  The phone number to call is (360) 679-7359

Do Not  Follow Up Fax or Emailed Documents with Hardcopies

With the exception of original wills and codicils

Judge's working copies will need to be sent to Court Administration.  Please contact them about the accepted process and/or if you have any questions at (360) 679-7361.

Courtroom:  Please see Superior Court Emergency Order 2020-3

A clerk will be present at hearings to record the proceedings and process pleadings.  Copies of orders processed will be emailed to parties upon request if not accessible via an Odyssey subscription.

LFO Payments:  All LFO payments must be paid online or with a mailed money order or cashier's check payable to the Island County Clerk.

Protection Orders: If you need to file a protection order and have access to a computer, please visit www.courts.wa.gov for the correct forms for a DVPO, VAPO, SAPO or anti-harassment order.  Once the documents have been filled out, you may mail them, drop them off at the Clerk's Office, or FAX (360) 240-5503 following the Local Court Rules for FAX filing.  Call the clerk's office for further instructions.  (360) 679-7359.  We will email or snail mail forms to you upon request.  We will also have packets available in the Law & Justice Center lobby at the Clerk's Office.  CADA is a resource that may be helpful.  Call them at (360) 675-7057. Please Note:  ALL PROTECTION ORDERS REQUIRE A LAW ENFORCEMENT INFORMATION SHEET. Look for "WPF All Cases 01.0400 LEIS."

THANK YOU FOR YOUR PATIENCE DURING THIS DIFFICULT TIME


COVID-19 RELATED COURT FILING CHANGE


Filing Procedures for Island County Clerks During COVID-19 Emergency

The Island County Clerk’s office will temporarily accept fax / email filings from the public until further notice.


CLERKS FAX NUMBER:   360-240-5503

CLERKS EMAIL ADDRESS:    islandcountyclerk@islandcountywa.gov


     • New case filings/cases with filing fees (modification) will be processed once payment has been verified. Please see below for online payment option through NCourt.

     • You do not need to call before you send a fax, however, if it is over 50 pages, please call prior to sending so we can make sure we have enough paper in the machine. The phone number for this purpose is 360-679-7359.

Fax / Email coversheets are available at the Clerk's Counter and attached below


PAYMENT (NCOURT):

     • www.islandsuperiorcourtpay.com

     • Please indicate the case number or case name (i.e. 20-3-00001-15 and/or SMITH VS SMITH).

Judge’s working copies will need to be sent to Court Administration. Please contact them about the accepted process and/or if you have questions (360-679-7361).

RE: Island County Superior Court Emergency Order No 2020-3

ALL hearings shall be heard by TELEPHONE pursuant to the StarLeaf telephone procedure until further notice. 


HOW TO APPEAR AT YOUR HEARING TELEPHONICALLY

     · Call the Clerk's office the day before your hearing to verify which Judge is hearing your case.

     · Call in using the phone number and meeting ID listed below at least 5 minutes prior to your scheduled appearance.


Judge Alan R. Hancock, Department 1

Phone Number:                 1-669-800-5335

Meeting ID:                       765 4814

 

Judge Vickie I. Churchill, Department 2

Phone Number:                 1-669-800-5335

Meeting ID:                       798 8385

     · Please remain silent on the line until your case is called.

     · If you need to file documents, you can file by mail, fax or email using the information provided above.

     · Copies of orders will be emailed to parties upon request if an email address is provided for that purpose.

* THE FAX NUMBER AND EMAIL ADDRESS BELOW ARE FOR FILINGS ONLY.

     · Do not copy the Clerk's office on your email discussions. Email traffic is heavy and we are working hard to keep up.

     · Do not use this email address to communicate with the Clerk's office. We will not respond.

                                                                                 Island County Clerk

                                                                                 PO Box 5000

                                                                                 101 NE 6th Ave

                                                                                 Coupeville, WA  98239

                                                                                 Phone: 360 679-7359

                                                                                 * To File by Fax: 360 240-5503

                                                                                 * To File by email: islandcountyclerk@islandcountywa.gov


FAX - EMAIL COVERSHEET 3-30-2020.docx

Your Clerk

 

Conta​ct Us

Location:
Law and Justice Center
Mailing Address:

Office Hours:

 

8:00 am to Noon: 1:00 pm to 3:00pm